Request Letter Format For Gratuity Rules Kerala

There’s a variety of letter templates to suit a range of needs, from a formal business letter template for clients, to a friendly personal letter template for grandma. A letter format designed specifically for letters that are challenging to write, like letters of recommendation or resignation letters, is particularly useful. Own behalf or on behalf of any other person, any gift, gratuity or reward from a person not. This sub-rule shall, in its application to. The dealings of a. In the circular cited all officers were directed inter alia that letters received.

Index

Introduction

Formal letter writing is undoubtably one of the most challenging types of letter format. When putting it together, often you are addressing a person or organisation with whom you are not familiar and the quality of your content, including spelling and grammar will be strongly scrutinised. In general what you put together will have one of the following purposes:

• Make a complaint
• Request something
• Make an enquiry

If you are looking for information on specifically on writing cover letters then please visit our specific Cover Letters section. Additionally if you are looking to put your CV together then check out this CV template which will get you off to a great start.

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We offer three tools to help you; our Free Guide, our Writing Service and our Templates.

Letter Format FREE Guide

This letter format guide and template will show you exactly how to write a formal letter using examples and of the correct layout.

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Layout

The example formal letter below details the general layout that it should conform to. Each aspect is detailed more fully below the image.

Conventions

There are a number of conventions that should be adhered to and it is important that the overall structure is as clear and concise as possible and that you avoid the use of colloquialisms (informal language).

Addresses:

1) Your Address
Your address should be displayed in the top right-hand section. This will enable the person that you are writing to, to reply.

2) The Address of the person you are writing to
This address should be displayed beneath your address on the left-hand side, remember to include the name of the person that you are writing to (if known).

Date:

This should be displayed on the right-hand side of the page on the line beneath your address and should be written in full format:

Turkish airlines a320 fsx. Turkish Airlines Airbus A320-214 in flight.PROJECT AIRBUS A320-214 Turkish Airlines (Retro Livery).testet with SP2 onlyRepaint and RemarksTHY - Turkish Airlines is the national airline of Turkey.In December 2005, Turkish Airlines introduced the firstA320 Retro Jet.

e.g. 1st January 2001

Salutation & Greeting:

1) Dear Sirs,
If you do not know the name of the person that you are writing to, use the greeting “Dear Sirs,”. In some circumstances it is useful to find a name, especially if you are making a request as this will show that you have done your homework and you are more likely to receive a response.

2) Dear Mr Jones,
If you know the name, use one of the following titles:

Mr – for a male
Mrs – for a married female
Miss – for an unmarried female
Ms – for a female whose status is unknown or would prefer to remain anonymous
Dr – for a person with the status of a doctor

This should be followed by the surname only (not the first name).

Concluding:

1) Yours faithfully,
If you do not know the name of the person, conclude with “Yours faithfully,”.

2) Yours sincerely,
If you know the name of the person, conclude with “Yours sincerely,”.

3) Your signature
Sign your name, then print it underneath the signature. If it is potentially unclear what your title would be then include this in brackets next to your printed name.

Content

In modern society there is a trend to use a shorthand writing style, for instance replacing the word “you” with “u” or replacing the word “weekend” with “wkend”, there are many other examples. This casual approach and informal writing style can easily be transferred, sometimes subconsciously, when a more formal style is required.

Introductory Paragraph

The introductory paragraph should be concise and should clearly state the purpose, whether it is to lodge a complaint, make an enquiry or to request something.

Main Body

The main body should clearly state the points that you want to make. As a general rule it is a good idea to keep this as to the point as possible to ensure that the recipient remains engaged. A longer main body may be more appropriate when making a complaint as you may require to add more detail in order to convey the importance of what you are putting across.

Concluding Paragraph

The concluding paragraph should outline what action you would like the recipient to take: to make a refund, to send you information etc.

Application

Complaint

A letter of complaint is sent to an individual or organisation in response to receiving poor service or a product that is not fit for purpose. An example of a letter of complaint would be a one sent to a tour operator who has provided a bad service while you have been on holiday. This does not necessarily need to be concise as it is important that you detail your arguments and points as much as possible.

Enquiry

A letter of enquiry makes an approach to an individual or organisation either speculatively or in response to printed public domain material whereby you are requesting some information. An example of a letter of enquiry would be one sent to a company requesting a copy of their catalogue or brochure. By their very nature these are short and to the point, it is usually beneficial to include other methods of contact in case the company needs to get in touch with you via other means.

Request

A letter of request is similar to when you make an enquiry but specifically asks an individual or organisation to take an action. An example of a letter of request would be one sent to request sponsorship for a charity activity. It is important to stress the importance of being clear and concise with this format as the recipient must remain engaged and interested in what you have to say.

Writing Service

We have a great deal of experience with formal letter writing and as such are able to offer a great value service. If you feel that after reading our free guide that you would still like some assistance with putting it together then please contact us.

Templates

We are able to offer templates to suit all formats. Our formal or business letter templates are completely free and are the ideal solution to enable you to easily put together your own formal letter.

Informal vs Formal Video

Gratuity is a lump sum that a company pays when an employee leaves an organization, and is one of the many retirement benefits offered by a company to an employee.

In India, gratuity rules and requirements are set out under the Payment of Gratuity Act, 1972. An employer may also choose to pay gratuity outside of that which is required by this Act.

The Payment of Gratuity (Amendment) Act, 2018 enables the government to raise the limit of tax-free gratuity. The change can be made through an executive order by the prime minister.

On February 1, 2019, India’s interim budget hiked the tax-free gratuity limit from Rs 20 lakh (US$27,904) to Rs 30 lakh (US$41,856). The government had doubled the tax free gratuity to Rs 20 lakh (US$27,904) in March, 2018.

In this article, we discuss India’s gratuity rules in terms of:

• Applicability;
• Calculation;
• Tax exemption;
• Payment; and
• Forfeiture.

Applicability

The Payment of Gratuity Act, 1972 (the Gratuity Act) is applicable to employees engaged in factories, mines, oilfields, plantations, ports, railway companies, shops or other establishments with ten or more employees. The full official text of the Gratuity Act can be found here. Gratuity is fully paid by the employer, and no part comes from an employee’s salary.

To be eligible for gratuity under the Gratuity Act, an employee needs to have at least five full years of service with the current employer, except in the event that an employee passes away or is rendered disabled due to accident or illness, in which case gratuity must be paid.

Gratuity is paid when an employee:

• Is eligible for superannuation;
• Retires;
• Resigns; or
• Passes away or is rendered disabled due to accident or illness (if an employee passes away, gratuity will be paid to the employee’s nominee).

Gratuity Calculation Formula

Gratuity in India is calculated using the formula:

Gratuity = Last Drawn Salary × 15/26 × No. of Years of Service

Notes:

• The ratio 15/26 represents 15 days out of 26 working days in a month.
• Last drawn salary = Basic Salary + Dearness Allowance.
• Years of Service are rounded down to the nearest full year. For example, if the employee has a total service of 20 years, 10 months and 25 days, 21 years will be factored into the calculation.

Tax Exemption

Gratuity received under the Gratuity Act is exempt from taxation to the extent that it does not exceed 15 days’ salary for every completed year of service calculated on the last drawn salary (subject to a maximum of US$41,856 or Rs 30 lakh).

Any other gratuity is exempt to the extent that it does not exceed one half-month salary for each year of completed service calculated on the basis of average salary for 10 immediately preceding months. The upper limit of US$41,856 applies to the aggregate of gratuity received from one or more employers in the same or different years.

India’s income tax department has put out a taxable gratuity calculator, which can be accessed here.

Payment

The employer shall arrange to pay the amount of gratuity within 30 days from the date it is billed to the person to whom the gratuity is allocated.

If the amount of gratuity payable under the section is not paid by the employer within the period specified, he will have to pay simple interest on it from the date on which the gratuity becomes payable at the rate not exceeding the rate stipulated by the federal government.

Gratuity should be paid in cash, or if so desired by the payee, by demand draft or bank check to the eligible employee, nominee, or legal heir.

Forfeiture

The gratuity payable to an employee shall be wholly forfeited if:

• The service of such employee has been terminated for his or her lawless or disorderly conduct or any other act of violence on his or her part; or
• The service of such employee is terminated for any act which constitutes an offense involving moral turpitude, provided that such offense is committed by him or her in the course of his or her employment.

In order to forfeit gratuity of an employee, there must be a termination order containing charges as established to the effect that the employee was guilty of any of the aforesaid misconducts. In one case, it has been held that in the absence of a termination order containing any of the above allegations, the gratuity of an employee cannot be forfeited.

Editor’s Note: This article was originally published on June 4, 2013, and has been updated on February 4, 2019 to include the latest gratuity regulations.

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